Frequently Asked Questions

Q: If I live in the DC area, do I have to stay at the Ritz-Carlton Pentagon City during Week 1?
Yes, due to the busy schedule, all participants are expected to stay at the hotel both for convenience and networking. Meeting days generally begin at 0730 and end each night between 2030-2100. Cancelling a room does not realize any cost savings since they are guaranteed in advance under contract for the program.

Q: Do I need a rental car while attending APEX?
All transportation will be coordinated by the APEX staff; therefore, it is not recommended that you rent a car for APEX.

Q: Will we have any free time during the program?
During Week 1, you will usually have an hour break before dinner. On Wednesday, September 11th, you will have an evening at leisure, in which dinner is optional.

Q: Do I need to pack for both weeks?
Yes, pack for the entire program as you will probably not have the opportunity to return home between the residential week and travel week. However, for those who reside in the local area, you will have an opportunity on Wednesday, September 11th to return home and pick up additional items.

Q: When is business attire required during Week 1?
Business attire, which includes a tie for men, is required at the Pentagon on Monday, September 9th and Tuesday, September 10th.

Q: When is business casual recommended during Week 1?
Business casual is recommended at the hotel on Sunday, September 8th, Wednesday, September 11th and Thursday, September 12th.

Q: When is business attire required during Week 2?
Business attire is required during our visits to the Combatant Commands Tuesday, September 17th- Friday, September 20th. This is defined as slacks, sports coat with open collar (full business suits are not necessary on Week 2).

Q: When is business casual recommended during Week 2?
Business casual is recommended on Friday, September 13th - Monday, September 16th, because of the nature of our tours and meetings. Women are strongly encouraged to wear slacks and flat shoes during this time because we will be climbing ladders etc.

Q: What is APEX's definition of business casual?
Business casual is defined by this program as slacks, comfortable walking shoes, and open collar or golf shirts.

Q: Will I have an opportunity for self-laundry service during Week 2?
There is self-laundry service available (one coin operated washer and dryer) at the Marriott Residence Inn Las Vegas Hughes Center in Nevada; at the Holiday Inn Express in Nebraska and one at the Marriott Miami Airport hotel in Florida.

Q: Is there any laundry service in San Diego and Colorado during Week 2?
The Omni San Diego Hotel offers same day dry cleaning service M-F only. Laundry must be ready and picked up by 0830 for an 1830 delivery (same day). Please contact the front desk for express delivery options. The local dry cleaner is the 7th Avenue Cleaners located at 644 7th Avenue (619) 325-0836. They are open on Saturday from 0700-1800 local time and offers same day service.

The Antlers Hilton Colorado Springs Hotel offers same day dry-cleaning service available M-F only. There are local coin-operated Laundromats in the area but they are NOT open on the weekend. Please plan ahead.

Q: I don't have an official photograph. Do I have to have one?
We are strongly encouraging everyone to submit a photograph, primarily for networking purposes. However, we do not want this requirement to place an undue burden on you. We will have a digital camera available to take your picture on the first day of the program.

Q: What are the security clearance procedures for APEX 37?
JPAS ONLY to verify clearance information - SMO Code DDAADC. If your clearance is not kept via JPAS, your agency Security Officer and agency Special Security Officer (SSO) will need to pass clearances. Please visit 'Registration' for complete instructions on what information to submit if you do not use JPAS. If your clearance is out of scope, please ensure you have an open investigation and it can be seen in JPAS.

For further information, please contact Washington Headquarters Service security office POC, Karen Robinson at 571-372-3987 or by e-mail at karen.robinson@whs.mil.